Private Limited Company Registration

Step 1: Obtain a Digital Signature Certificate (DSC)

• Required for submitting forms on the Ministry of Corporate Affairs (MCA) portal.
• Mandatory for all proposed directors and subscribers of the Memorandum of Association (MoA) and Articles of Association (AoA).
• A Class 3 DSC is required for both directors and subscribers.

Step 2: Apply for a Director Identification Number (DIN)

• Essential for individuals intending to serve as company directors.
• Automatically generated when applying via the SPICe+ (Simplified Proforma for Incorporating a Company Electronically) form.
• The SPICe+ form allows up to three directors to obtain a DIN during incorporation.
• If additional directors need a DIN post-incorporation, they must apply using Form DIR-3.

Step 3: Register on MCA Portal and Complete the SPICe+ Form

• Create an account on the MCA portal to access company registration services.
• Fill out the SPICe+ form, which is divided into two parts:
  • Part A: Name reservation for the company. Ensure uniqueness to avoid rejection.
  • Part B: Enter details of the company, directors, and shareholders.
• Attach the necessary documents, verify details with a Digital Signature Certificate (DSC), and submit the application online.

1. Board Meetings

• Public Limited Companies: Must hold a minimum of four board meetings annually.
• Private Limited Companies: Required to conduct at least two board meetings annually.
• Attendance: At least one-third of total directors or a minimum of two directors must be present.
• notice Must be issued at least seven days before the meeting.

2. Annual General Meeting (AGM)

• Must be conducted once every year with a maximum gap of 15 months between two AGMs.
• Discussions include financial statements, auditor appointments, dividends, and remuneration-related matters.

3. Appointment of Auditor (Form ADT-1)

• A company must appoint an auditor within 30 days of incorporation.
• Form ADT-1 must be filed with the Registrar of Companies (RoC).
• If a new auditor is appointed within 15 days of the AGM, a fresh Form ADT-1 must be filed.

4. Director Disclosure

• Directors must disclose their interests in other companies every year.
• Form DIR-8: Directors must provide an annual declaration of non-disqualification to confirm eligibility to continue in their roles.

5. Accounts Auditing

• A statutory auditor must be appointed to review, verify, and audit the company's financial reports and statements.

6: Filing of Annual Return (Form MGT-7)

Within 60 days of the AGM, the company must file Form MGT-7, which includes details such as:

• Meetings held during the year
• Office addresses
• Shareholding details
• Legal matters and compliance certifications

7: Filing of Financial Statements (Form AOC-4)

Form AOC-4 must be filed within 30 days of the AGM. It should include:

• Balance sheet and profit & loss account
• CSR activities undertaken
• Details of related party transactions
• Audit report and board meeting particulars

8: Statutory Audit of Accounts

• A Chartered Accountant (CA) must audit the company's financial statements at the end of each financial year, and the report must be submitted to the RoC.

9: Maintenance of Statutory Registers

Companies must maintain statutory records, including:

• Registers of shareholders and directors
• Minutes of board meetings and AGMs
• Records of creditors' meetings and debenture holders' meetings

10: Other Non-RoC Compliances

In addition to RoC filings, private limited companies must comply with tax and financial obligations, including:

• TDS (Tax Deducted at Source) and GST payments
• Filing of periodic tax returns
• Advance tax payments
• Annual income tax returns and tax audit reports