Director KYC changed fundamentally in 2026: the annual DIR-3 KYC filing is gone. The Companies (Appointment and Qualification of Directors) Amendment Rules, 2025 — notified 31 December 2025, effective 31 March 2026 — replaced it with a once-every-three-years cycle, filed in a single DIR-3 KYC Web form by 30 June of the relevant year.
The practical answer most directors are searching for: if you completed KYC in 2025, you have no routine filing due in 2026 — your next one is due by 30 June 2028. Several popular compliance calendars still print the old 30 September date; that regime no longer exists. What survives is the 30-day duty to update a changed mobile, email or address, and the ₹5,000 fee if a DIN goes deactivated.
Also merged in the same amendment: the old eForm DIR-3 KYC and the DIR-3 KYC-WEB service became one "DIR-3 KYC Web" form on MCA V3, and any KYC form sitting in draft or pending-payment status on 31 March 2026 was cancelled — those directors file afresh in their cycle year.
Who files when under the 3-year cycle
- Every individual holding a DIN as on 31 March of a financial year files KYC by 30 June of every third consecutive financial year, counted from the year the DIN was allotted.
- Filed in 2025? Next routine filing: 30 June 2028. Nothing is due in 2026 or 2027 unless your particulars change.
- New DIN holders furnish KYC details at the DIN application itself; their first triennial filing falls three financial years after allotment.
- The obligation covers every DIN holder — including directors who have resigned but keep the DIN, LLP designated partners, and disqualified directors.
- The MCA V3 portal shows your personal cycle year — confirm it there rather than trusting any calendar.
The 30-day update duty (this part is not triennial)
A change in your personal mobile number, email or residential address must be filed in DIR-3 KYC Web within 30 days, with a ₹500 fee. A mid-cycle update does not reset your three-year clock — the next routine filing stays where it was.
Fees
| Situation | Fee |
|---|---|
| Routine KYC filed on time (in your cycle year, by 30 June) | NIL |
| Update of mobile / email / address within 30 days of change | ₹500 |
| Late filing / reactivating a deactivated DIN | ₹5,000 |
Details and documents needed
- DIN (status approved), full name exactly as per PAN, father’s name, date of birth, nationality and gender.
- PAN — verified online against the Income Tax database, so the name must match exactly.
- Personal (not company) mobile number and email — each verified by its own OTP. Foreign mobile numbers are accepted; a passport is mandatory for foreign nationals.
- Permanent and present residential address with self-attested proof (Aadhaar, passport, voter ID, driving licence, bank statement or utility bill).
- Routine re-confirmation is OTP-driven; an update of particulars or a DIN reactivation additionally needs the director’s DSC and certification by a practising CA, CS or cost accountant.
How to file DIR-3 KYC Web on MCA V3
- Log in to MCA V3 with the director’s business-user credentials.
- Open MCA Services → e-Filing → DIR-3 KYC Web and select the purpose — routine KYC, update of particulars, or DIN reactivation.
- Enter the DIN; the form pre-fills from MCA records and verifies PAN online.
- Verify the personal mobile and email through the two OTPs.
- For updates or reactivation: enter the new details, upload proof, affix the DSC and obtain professional certification.
- Submit, pay what applies (nil, ₹500 or ₹5,000), and save the SRN acknowledgement.
If your DIN is already deactivated
A DIN marked "deactivated due to non-filing of DIR-3 KYC" cannot appear on any MCA filing — no DIR-12, no ADT-1, no annual return. The fix is straightforward: file the KYC with the ₹5,000 fee and the DIN reactivates. There is no window restriction; it can be done any time, and it is usually the first blocker we clear when taking over a neglected company.
Common errors that get filings rejected
- Name or date-of-birth mismatch between the form, PAN and DSC — the DSC must be PAN-linked, and a mismatched DSC has to be reissued, not edited.
- Using a company email or an old mobile number — the OTPs go to personal, current contacts.
- Blurred, unsigned or oversized address proofs.
- An expired DSC, or a DSC not associated with the V3 user account.
Primary sources
The dates and fees on this page are read off the statute and the MCA’s own published forms, not copied from other guides. You can check every one of them:
- General Clauses Act, 1897 — section 9 (commencement and termination of time)
- Companies Act, 2013 — full text (India Code)
- MCA — company forms and downloads
- MCA — official portal
Verified against the Companies Act, 2013 / LLP Act, 2008, MCA rules and circulars as of 31 July 2026. Your exact position depends on your entity and any notifications or circulars issued since — we confirm it for you, and always recommend checking the official MCA portal. CapEasy is a private consultancy and is not affiliated with any government authority. This page is a guide, not legal advice.