Director KYC changed fundamentally in 2026: the annual DIR-3 KYC filing is gone. The Companies (Appointment and Qualification of Directors) Amendment Rules, 2025 — notified 31 December 2025, effective 31 March 2026 — replaced it with a once-every-three-years cycle, filed in a single DIR-3 KYC Web form by 30 June of the relevant year.
The practical answer most directors are searching for: if you completed KYC in 2025, you have no routine filing due in 2026 — your next one is due by 30 June 2028. Several popular compliance calendars still print the old 30 September date; that regime no longer exists. What survives is the 30-day duty to update a changed mobile, email or address, and the ₹5,000 fee if a DIN goes deactivated.
Also merged in the same amendment: the old eForm DIR-3 KYC and the DIR-3 KYC-WEB service became one "DIR-3 KYC Web" form on MCA V3, and any KYC form sitting in draft or pending-payment status on 31 March 2026 was cancelled — those directors file afresh in their cycle year.
Who files when under the 3-year cycle
- Every individual holding a DIN as on 31 March of a financial year files KYC by 30 June of every third consecutive financial year, counted from the year the DIN was allotted.
- Filed in 2025? Next routine filing: 30 June 2028. Nothing is due in 2026 or 2027 unless your particulars change.
- New DIN holders furnish KYC details at the DIN application itself; their first triennial filing falls three financial years after allotment.
- The obligation covers every DIN holder — including directors who have resigned but keep the DIN, LLP designated partners, and disqualified directors.
- The MCA V3 portal shows your personal cycle year — confirm it there rather than trusting any calendar.
The 30-day update duty (this part is not triennial)
A change in your personal mobile number, email or residential address must be filed in DIR-3 KYC Web within 30 days, with a ₹500 fee. A mid-cycle update does not reset your three-year clock — the next routine filing stays where it was.
Fees
| Situation | Fee |
|---|---|
| Routine KYC filed on time (in your cycle year, by 30 June) | NIL |
| Update of mobile / email / address within 30 days of change | ₹500 |
| Late filing / reactivating a deactivated DIN | ₹5,000 |
Details and documents needed
- DIN (status approved), full name exactly as per PAN, father’s name, date of birth, nationality and gender.
- PAN — verified online against the Income Tax database, so the name must match exactly.
- Personal (not company) mobile number and email — each verified by its own OTP. Foreign mobile numbers are accepted; a passport is mandatory for foreign nationals.
- Permanent and present residential address with self-attested proof (Aadhaar, passport, voter ID, driving licence, bank statement or utility bill).
- Routine re-confirmation is OTP-driven; an update of particulars or a DIN reactivation additionally needs the director’s DSC and certification by a practising CA, CS or cost accountant.
How to file DIR-3 KYC Web on MCA V3
- Log in to MCA V3 with the director’s business-user credentials.
- Open MCA Services → e-Filing → DIR-3 KYC Web and select the purpose — routine KYC, update of particulars, or DIN reactivation.
- Enter the DIN; the form pre-fills from MCA records and verifies PAN online.
- Verify the personal mobile and email through the two OTPs.
- For updates or reactivation: enter the new details, upload proof, affix the DSC and obtain professional certification.
- Submit, pay what applies (nil, ₹500 or ₹5,000), and save the SRN acknowledgement.
If your DIN is already deactivated
A DIN marked "deactivated due to non-filing of DIR-3 KYC" cannot appear on any MCA filing — no DIR-12, no ADT-1, no annual return. The fix is straightforward: file the KYC with the ₹5,000 fee and the DIN reactivates. There is no window restriction; it can be done any time, and it is usually the first blocker we clear when taking over a neglected company.
Common errors that get filings rejected
- Name or date-of-birth mismatch between the form, PAN and DSC — the DSC must be PAN-linked, and a mismatched DSC has to be reissued, not edited.
- Using a company email or an old mobile number — the OTPs go to personal, current contacts.
- Blurred, unsigned or oversized address proofs.
- An expired DSC, or a DSC not associated with the V3 user account.
Verified against the Companies Act, 2013 / LLP Act, 2008, MCA rules and circulars as of 31 July 2026. Your exact position depends on your entity and any circulars MCA issues — we confirm it for you, and always recommend checking the official MCA portal. CapEasy is a private consultancy and is not affiliated with any government authority. This page is a guide, not legal advice.